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TOWN HALL & PREMISES COMMITTEE Tuesday 15th January 2008 at 7.00.pm.
1. Apologies were received from Cllr Mrs M Coakley Present: Cllr Ellard [in the chair], Cllr Mrs D Winfindale (Mayor & Portreeve) from item 4b, Cllr Mrs K Gold, Cllr Mrs S Nettle, Cllr A Coakley, Cllr A Long, Cllr R Lumley & Cllr C Thomas. Officer: Jo Taylor, Assistant Town Clerk 2. Minutes The minutes of the meeting of 11th December 2007 were agreed to be a correct record of the proceedings and duly signed. 3. Clerk’s Reports a) Any updates not on agenda. None 4. Town Hall Items a) Kitchen Equipment - Forward Plan. Dishwasher for the kitchen and an alternative for the hot water urns. Cllr Ellard reported that he had looked at costings for an industrial dishwasher with a wash cycle of 2 mins which would be approximately £2,000. New self fill boilers would be between £350-£500. Cllr Long reported that the kitchen could well do with being restocked with new catering equipment, for example, to have mugs as well as cups and saucers. This could be included within grants. He would be happy to advise with this regarding negotiating with suppliers. Resolved. It was agreed that these matters would be further investigated. b) Contingency plans for grant failure and agreements. Cllr Ellard reported that he had concerns about the modifications to the Town Hall complex should the grant applications be declined. Certain modifications such as the DDA alterations were a legal requirement and would have to be carried out whether or not the grants were forthcoming. A new heating system was a necessity rather than a legal requirement but nevertheless would need to be installed with or without the grant. He suggested that a forward plan be formulated using the original costings as a guideline. Cllr Ellard and Long to formulate plan and be raised at next TH agenda. Resolved. That this be raised at the next TH agenda and in the meantime Cllr Ellard and Cllr Long would formulate a forward plan. c) Fire/alarm testing contracts, consideration of best value. The Clerk's assistant reported that a second quote was being obtained. Resolved. It was proposed by Cllr Ellard seconded by Cllr Long and unanimously agreed that this was brought back to the next TH meeting when the second quote would hopefully have been received. 5 Pannier Market Items a) Adaptation of Unit 6 Update on work. Cllr Ellard reported that although the unit was not yet completed the work that had been carried out had made a big difference. Cllr Ellard reported that the doors would need attention to make them secure but that work had started to make them look more pleasing to the eye. There had already been enquiries/interest from outside bodies regarding the lease of this unit. Contact details were being held on a list with a plan to inform interested parties next year when the Town Council had finished using it. b) Outside Property Repairs/Painting/Unit 20 – update on this. Cllr Ellard reported that Mr May had been contacted with regard to these works but he had not yet returned any quotes. The Clerk's assistant reported that Mr Sleep had been contacted and would be looking at the guttering very soon. c) Pannier Market Leases – any update. The Clerk's assistant reported that Mr Carne had been asked to provide an update but had not yet done so. Cllr Long recommended that this was brought back to the next TH meeting when an update had hopefully been received. 6. Finance a) Approval of accounts. Accounts were received and questions asked. b) Approval of payments. It was resolved to make the following payments. FGP 6646 TAVATA Membership £45.00 £45.00 FGP 6647 BT Internet Services £104.97 £18.36 £123.33 TH/OS 6648 Trewarthas Miscellaneous £38.64 £6.77 £45.41 FGP 6649 Information Commissioner Renewal of entry £35.00 £35.00 FGP DD BT Fax £44.43 £7.79 £52.34 FGP DD BT Telephone £83.77 £14.39 £96.66 £351.81 £47.31 £397.74 There being no further business the meeting was closed at 7.40pm |
