TOWN HALL & PREMISES COMMITTEE
Minutes
Tuesday 14th July
7.00.pm
1. Apologies: Cllr R Ellard, Cllr A Long
Present: Cllr R Lumley [Mayor & Portreeve], Cllr Mrs Gold [Deputy Mayor & Portreeve], Cllr A Coakley, Cllr P Harriman, Cllr C Thomas Cllr Mrs Coakley, Cllr Mrs Winfindale.
In Attendance: None
Officers: Vernon Anderson, Town Clerk
Members of the Public: None
2. Minutes
The minutes of the meeting of 9th June 2009 were approved as a correct record of proceedings.
3. Finance
a) Summary of accounts. The summary of the accounts to the 30th June were received.
b) Approval of Payments
PAYMENTS FOR APPROVAL (14th July 2009) |
||||||
OS |
7078 |
Trewartha's |
Emulsion, lamps & misc toilet fittings |
£45.67 |
6.85 |
£52.52 |
FGP |
7079 |
Andy's of Callington |
Carnival shields (189.08 rechargeable) |
£285.27 |
£285.27 |
|
FGP |
7080 |
Martin Luck Group |
Stationary |
£40.36 |
6.05 |
£46.41 |
FGP |
7081 |
Lion's Club |
s. 137 Grant Funding |
£250.00 |
£250.00 |
|
£621.30 |
£12.90 |
£634.20 |
||||
4. For Information – Film Show Event
Cllr Mrs Winfindale gave the committee a briefing on proposed film events and asked members present to give consideration to personally assisting at future events. Cllr Mrs Winfindale will distribute an up-to-date list via email.
Report received and noted
5. For Decision – Grant Application for use of Town Hall for Interlink Community Group Day
The committee considered the request by Ms Vicki Horner (Inter-link co-ordinator) for S137 funding to cover the hire of the Town Hall on Saturday 3rd October 2009 from 8.30am until 1pm. The value of this S137 grant is £57.38.
Resolved
Proposed by Cllr Thomas, seconded by Cllr A Coakley and unanimously agreed that the East Cornwall Council for Voluntary Services be given use of the Town Hall on Saturday 3rd October 2009 from 8.30am until 1pm and the value of this be offset against the S137 grant budget.
6. For Decision – Portable Gazebos
Cllr Winfindale requested that this committee consider purchasing a 3m x 3m and 3m x 9m gazebo to facilitate adequate weather protection for the Council for one-off events held outside of the Town Hall.
Resolved
Proposed by Cllr Thomas, seconded by Cllr Mrs M Coakley and unanimously agreed to purchase a 3m x 3m and a 3m x 9m gazebo from the relevant Town Hall budget at the best prices possible.
.
7. For Decision – Request For Extended Stay Parking in The Pannier Market by The Lions Club for a One-Off Event (Honey Fair)
The committee discussed the request, by Mr Jones, for allowing voluntary kitchen workers extended use of the Pannier Market car park during the Honey Fair.
Resolved
Proposed by Cllr Thomas, seconded by Cllr Mrs M Coakley and unanimously agreed to allow two temporary parking permits for the Honey Fair event and that this is only for the kitchen volunteers and is not to be regarded as setting a precedence.
And that the matter of Pannier Market parking policy be reconsidered and placed on a future agenda prior to Christmas 2009.
.
There being no further business the meeting was declared closed at 7:20.pm