TOWN HALL & PREMISES COMMITTEE

Tuesday 14^th April

7.00.pm

1.      Apologies  were received from & Cllr R Lumley [Mayor & Portreeve], Cllr A Coakley

        Present: Cllr Mrs Gold [Deputy Mayor & Portreeve] in the Chair, Cllr Mrs Coakley, Cllr A Long, Cllr R Ellard, Cllr Mrs Winfindale.

            Public in Attendance:  none

            Officers: Vernon Anderson, Town Clerk

            Members of the Public:  none

2.       Minutes

The minutes of the meeting of 10^th March 2009 were approved as a correct record of proceedings with the exception for Item 1 ‘In Attendance’ should read ‘Public In Attendance’.

3.      Finance

                   a)  Summary of accounts. The summary of the accounts to the 31^st March were received.

                   b)  Approval of Payments

4.        For information - ONE Stop Shop

The One Stop Shop is now operational with Angela Marvin settling well into her new role and surroundings. There are a few minor snagging issues to be resolved but on the whole the majority of the work is completed. There will be no further updates unless anything untoward occurs.

Report received and noted

5         For information - PANNIER Market Unit 20

The lease for unit 20 is currently being assigned to the new tenant Mrs Cornbill, ‘Jane’s Floral Designs’ whom has asked for completion by the 18^th April. The shop should be open ready for the first May bank holiday.

Report received and noted

6.       For information - PANNIER Market Units 4,5,7,9 and 11 (NHS – Cornwall Partnership Trust)

The renewal of the leases for the NHS occupied units is currently being considered by their Head of Estates and will proceed at the full market value (Kivells valuation conducted in November 2007).

Report received and noted

7.      For Decision – Mergence of Town Hall & Properties Committee with Outside Services Committee

Following on from a previous informal debate regarding the committee structure and its administration process there was some consensus that there was merit in merging the two direct service committees, i.e. merging The Town Hall & Premises Committee with the Outside Services Committee and during the debate a number of options were considered and discussed with option 3 (agree to trial the proposal for a set period of time before it becomes ‘set in stone’) being favoured.

 

Resolved

Proposed by Cllr Long, seconded by Cllr Mrs Coakley and unanimously agreed, and recommended to the Outside Services Committee and Full Council, that a trial merger with the Outside Services Committee should commence from 1^st September 2009 until 28^th February 2010 and then the matter be reconsidered for formal adoption at the March 2010 meetings with a view to making the necessary amendments to Standing Orders (to be effective from the 2010/2011 Civic Year) should the trial be successful.

8.      For Decision – Pannier Market parking

Councillor Long gave a verbal report with regard to parking in the Pannier Market and shared his thoughts on how best to improve visibility and signage of parking bays. The committee also discussed a possible parking review for future consideration.

Resolved

Proposed by Cllr Long, seconded by Cllr Ellard and unanimously agreed that the Clerk be given discretion to highlight the cobbles (grey granite squares) using the method he thinks is best suited (using white lining paint) to delineate the parking bays, that the obelisks be powered washed, that the clerk prepares a scheme of works for improved signage for consideration in 2 months time (June 2009).

9.      For Decision – New Signage - Pannier Market (former ongs restaurant)

Before the new lessee of the former Ong’s restaurant applies for planning permission to erect a replacement illuminated sign they have asked the council to agree to the design of the new signs at the side and front of the restaurant, they will be utilise the existing frames.

 

Resolved

Proposed by Cllr Long, seconded by Cllr Ellard and agreed by the majority (split decision recorded with the chair using the casting vote) that no objection to the proposed new graphics for the new restaurant tenant (Red Panda - formerly Ong’s) be raised.

 

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