Callington Town Hall & Premises Committee meeting 10th Feb. 2009

1. Apologies were received from & Cllr Mrs Gold [Deputy Mayor & Portreeve], Cllr A Coakley, Cllr R Ellard, Cllr C Thomas

Present: Cllr R Lumley [Mayor & Portreeve] in the Chair, Cllr Mrs Coakley, Cllr A Long, Cllr Mrs Winfindale.

The minutes of the meeting of 14^th April 2009 were approved as a correct record of proceedings.

a) Summary of accounts. The summary of the accounts to the 30^th April were received.

FGP	7011	Mr & Mrs D Jones	Newsletter Delivery	£170.00		£170.00
FGP	7012	Graphic Words	VAT on previous invoice	£530.25		£530.25
FGP	7013	Strauss Direct	Caretaker clothing	£100.89	£15.13	£116.02
TH	7014	R Hancock & Sons	PM Lease	£500.00	£75.00	£575.00
FGP	7015	Martin Luck	Stationery	£69.15	£10.37	£79.52
OS	7016	A J Perry	Saltash Road Rec repairs	£50.00	£8.75	£58.75
FGP	7017	Environment Agency	Waste Licence renewal	£102.00		£102.00
OS/TH	7018	Compton Cleaning	Cleaning Suppllies	£136.04	£20.41	£156.45
OS/TH	7019	GB Tool Hire	Ecavator & marking paint	£102.85	£15.28	£117.13
TH	DD	E-On	Electricity	£268.69	£40.31	£309.00
				£2,029.87	£185.25	£2,214.12

Cllr Long asked about the parking situation in the Pannier Market as he had had direct communication with a disabled visitor who had received a polite parking notice? The Clerk reported that he had sent a suitable written response to the complainant and that there will be a review of the parking policy later in the year as requested by the Town Hall & Properties Committee.

The Clerk presented an outline plan for the redevelopment of the Town Hall to facilitate accessibility throughout the complete complex by creating a corridor behind the kitchens and building another access corridor to the rear of the building. Other matters discussed was the redesign of the kitchen and bar areas, converting the toilets located by the council chamber to a unisex/disabled toilet and small meeting room and the potential to provide better facilities throughout. The Clerk suggested that SITA be approached as a potential funding stream as this seemed to a worthwhile community project that they might consider supporting.

Proposed by Cllr Long, seconded by Cllr Mrs Coakley and unanimously agreed that the Clerk be given delegated authority to seek planning permission in respect of redevelopment of the Town Hall (as per the outline plan presented to the committee) and that the Clerk and the Portreeve pursue part funding from SITA for the redevelopment of the Town Hall and kitchens.