TOWN HALL & PREMISES COMMITTEE
Tuesday 12th February 2008 at 7.00.pm.

1.     Apologies were received from Cllr Mrs D Winfindale (Mayor & Portreeve), Cllr R Lumley & Cllr C Thomas.
Present Cllr Ellard [in the chair], Cllr Mrs M Coakley, Cllr Mrs K Gold, Cllr Mrs S Nettle from 4a , Cllr A Coakley, Cllr A Long,
Officer: Lynda Small CEO

2.     Minutes
The minutes of the meeting of 15th January 2008 were agreed to be a correct record of the proceedings and duly signed.

3.     Clerk’s Reports
a) Any updates not on agenda - none

4.     Town Hall Items
a) Grant Progress, asbestos survey and other hoops to jump through. The Clerk reported that an asbestos survey had been successfully completed at a cost of £800. Predictably the only asbestos found was in the tiles in the Pannier Market roof.
The Big Lottery visitation would be on Thursday 21st and the agenda for this had been circulated. There would be three people from the BL team and Graham from Catchfrench and Jason from GPJ would be attending.
The CEO was having difficulties with SMART outcomes and asked for suggestions. She would do a revision and would pass it round for comment.
The EON grant application had been sent off but there was a delay with the dti bid as the Clerk was waiting for some figures and when these arrived they did not tie up with previous quotes.
b) Kitchen Equipment - Forward Plan. Dishwasher for the kitchen and an alternative for the hot water urns. It was agreed that these matters would be further investigated once the outcome of the lottery grant was known.
c) Contingency plans for grant failure and agreements. Cllr Ellard and Cllr Long were going to formulate a forward plan. Deferred to the next agenda.
d) Fire/alarm testing contracts, consideration of best value. It was agreed that subject to the Chair reviewing the quotations the lower quote would be accepted.
e) Town Hall Bookings and project uncertainties, adaptations and cancellations. Various problems with the uncertainty of the situation were discussed. The office had been keeping in touch with the clients.

5.    Pannier Market Items
a) Adaptation of Unit 6 Update on work. The Clerk reported that the builder was now waiting for the electrician to complete and the office would chase him again. However the floor tiling was not complete. It had not been possible to change to locks on the door. The Committee suggested this should be completed by the end of February.
b) Outside Property Repairs/Painting/Unit 20 . Mr Sleep had not turned up to give a quotation and no one could be found to make guttering with a curve. Mr May had not come up with a quote. It was thought that the existing guttering could be renovated.
c) Pannier Market Leases The solicitor had suggested that he should not be doing any negotiating of leases and that the valuer should be paid further monies to do this. It was agreed that this should be on the next agenda.

6.     Finance
a) Approval of accounts. The figures to the end of January were forward.
b) Approval of payments. It was resolved to make the following payments.

TH & OS    6662    Pridhams    Various lamps    £49.25    £8.62    £57.87
OS    6663    Pland Ld    Drinking fountain    £872.34    £152.66    £1,025.0
TH & OS    6664    Compton Cleaning    Disinfectant, loo rolls, bags    £210.89    £36.91    £247.80
FGP    6665    Dell    4 toner cartridges    £87.96    £15.39    £103.35
OS    6666    GB Tool Hire    Jackets, overalls, bolts       £104.47    £18.28    £122.75
DD    SWW    £35.73    £35.73

There being no further business the meeting was declared closed at 8.12.pm