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TOWN HALL & PREMISES COMMITTEE Tuesday 11th March 2008 at 7.00.pm.
1. Apologies were received from Cllr Mrs S Nettle Present Cllr Ellard [in the chair], Cllr Mrs D Winfindale (Mayor & Portreeve) from 4a, Cllr Mrs M Coakley, Cllr Mrs K Gold, Cllr A Coakley, Cllr A Long, Cllr R Lumley & Cllr C Thomas. Officer: Lynda Small CEO 2. Minutes The minutes of the meeting of 12th February 2008 were agreed to be a correct record of the proceedings and duly signed. 3. Clerk’s Reports a) Any updates not on agenda - none 4. Town Hall Items a) Grant Progress, update on visitation and items required from visit. The Clerk reported that the meeting had gone well and all that was required was for an adjustment to the figures and the outcomes and a wider Equal Opportunity Policy was needed. The result would be known at the end of May. b) Contingency plans for grant failure and agreements. Cllr Long and Cllr Ellard had discussed this. Should the big lottery grant fail it was felt there were three issues that should be addressed. DDA requirements, especially relating to a lift in the main entrance A new boiler for the heating system was required. The first part of the rear access corridor needs to be completed. It was suggested the figure of approximately £80,000 would need to be considered. Cllr Ellard felt that this money should come out of the reserve. Resolved. It was unanimously agreed that the Clerk ask the architects to determine a potential figure for redrawing the specifications. c) Future of the Film Show for next season. There was considerable discussion on this subject and the general feeling was that the meeting would like to continue with the shows. There was discussion on tackling the middle age group and what would be required to show films with higher classification, Cllr Long agreed to circulate this. Cllr Winfindale would contact the Lions. It was suggested that the DVD player be serviced. Subject to be included on the next agenda. 5 Pannier Market Items a) Adaptation of Unit 6 Update on work. The electrician had completed the work and Mr May had been in to say that he hoped to finish in a week or so. Mr Gilbert to be asked to tidy water pipe. There to be tiles on the window sill. Hatch also to be finished. Resolved. That the key meter unit be removed and a standard meter be installed. An enquiry to be made about fitting a storage heater in there. c) Pannier Market Leases, next stages with regard to new valuations. Cllr Winfindale agreed to talk to our solicitor to ask him to propose the new valuations to the tenants. Information to be clarified on break clauses. 6. Finance a) Approval of accounts. The figures to the end of February were forward. b) Approval of payments. It was resolved to make the following payments.
It was agreed that the N Power invoice be investigated. An outstanding debt was discussed and it was agreed that an acceptable payment schedule had be agreed within seven days or bookings would be cancelled. All further bookings must be paid cash in advance. There being no further business the meeting was declared closed at 8.30.pm
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