TOWN HALL & PREMISES COMMITTEE

Tuesday 10^th March

7.00.pm

1.       Apologies  were received from Cllr  Mrs Winfindale & Cllr Mrs Nettle (resignation).

       Present: Cllr R Lumley [Mayor & Portreeve], in the Chair, Cllr Mrs Gold [Deputy Mayor & Portreeve], Cllr A Coakley, Cllr Mrs Coakley, Cllr A Long, Cllr R Ellard, Cllr C Thomas.

            In Attendance:  none

            Officers: Vernon Anderson, Town Clerk

            Members of the Public:  none

 

2.       Minutes

The minutes of the meeting of 10^th February 2009 were approved as a correct record of proceedings.

 

3.       Clerk’s Reports

The clerk reported that the scheduled One Stop Shop software training had been cancelled until further notice therefore the office will be open on the 12^th March.

 

Unit 1 & 2 (Barbers Shop) are happy to progress with the renewal of their lease as per the revised lease.

 

The clerk suggested to the Chair there may be another way to create a corridor at the rear of the kitchens which he will pursue drawings for if so required.

 

Proposed by Cllr Long, seconded by Cllr Mrs Oakley and unanimously agreed that the clerk, in consultation with the chair, has authority to investigate the matter further and cost up the project

 

4.       Town Hall Items

(a)     One Stop Shop

The main construction work has now completed and the contractor will return shortly to tackle the snagging list. The remaining work schedule is as follows;

 

4^th - Snagging

5^th - BT onsite to prepare the fibre optic communication lines – delayed until the end of May, a broadband line will be installed in the interim period.

12^th – The Town Clerk and Assistant Town Clerk should of been attending a one day course (in Truro) relating to the new one shop software but that was cancelled.

13^th - The disability platform will be installed

18^th - The desks and furniture will be installed

20^th – The roller shutter will be installed

Other items such as IT equipment, leaflet holders, signage, and automatic door will be installed prior to the 1^st of April but as yet no firm dates have been arranged. The security will be completed once the desks have been installed and all other ancillary work is completed

 

(b)     Expansion Tank Leak.

This is still ongoing. BFEC are now able to source a suitable expansion tank that will go through the existing roof aperture. This part of the work was not carried out during the refurbishment of the boiler although it was quoted for by BFEC. At that point in time this committee decided that it would remove this element of work from the original quotation. The new quotation received for the replacement tank is £1731.53

Cllr Ellard – spoke about the fire fighting situation that has arisen and questioned whether it is worth investigating replacing the complete system, Cllr Long asked if the clerk could establish what the budget situation is with regard to capital spend.

 

Proposed by Cllr Ellard and seconded by Cllr Thomas and unanimously agreed that a new system be investigated that incorporates a cooling system and is zoned, the cost of this to be brought back to the FGP committee. In the meantime warning signs to be erected to stop people walking into the danger zone with regard to the hot overflow.

 

Proposed by Cllr Ellard and seconded Cllr Long and unanimously agreed that the clerk speak to Richard Bowman of BFEC to establish the issues behind the current situation and

 

(c)      Friday Market; Off-Sales of Local Microbrewery Ales

The organiser of the bi-weekly Friday Indoor Market has requested that this committee considers allowing him to rent a stall to a local microbrewer for the purposes of selling ale products (off-sales). The brewer has a licence to sell off-sales and providing there is no conflict with the Councils licences he wishes to regularly participate in the selling of his products at the indoor market.

 

Proposed by Cllr Thomas and seconded by Cllr Mrs Gold and unanimously agreed that this request to sell alcohol be refused because of administrative difficulties.

 

(d)     Use of TH premises/annual programme

The Portreeve spoke about his proposals to have a regular events calendar for Callington so that there is continuity with ongoing events and it is thought that this would help other event organisers with planning their one off events or regular events in the area. The Portreeve also thought there was a way for the Town Hall to be better utilised in hosting regular events so that there is a rolling programme for the community. The matter of progressing this idea further and the matter of promotion was discussed around the table.

 

The Portreeve briefly spoke about a funding bid he was preparing for the provision of permanent LED stage lighting for Town Hall events during the carnival/festival week which would also benefit the staging of future community events.

 

(e)     Carn to Cove performing arts

The Portreeve spoke about the Carn to Cove performing arts scheme and how this or a similar scheme may be developed.

 

5.       Pannier Market Items

(a)     Unit 20.

This is now progressing.  Although Patterson Prior & Co were very keen and have stated that they were still interested they still have not been out to inspect the premises. We are only awaiting bank references and a credit check for the other applicant Mrs Jane Cornbill and she has stated that she is also willing to pay 3 months rents in advance. Once the final two references have been returned to the clerk’s office the solicitor will be instructed to progress the matter of the lease.

 

Units 4,5,7,9 and 11 (NHS – Cornwall Partnership Trust).

The Trust has now got back to the Council and has suggested that a rent of £7,750 for all three units would be acceptable to them given the current market situation. This is £1,000 below the Kivells valuation of £8,750 which was last conducted in November 2007. The current cumulative annual rent is £6,344.40

 

Proposed by Cllr Thomas and seconded by Cllr Mrs Gold and unanimously agreed that the clerk asks for the full £8750

 

(b)     Pannier Markets Remedial Work.

The Town Clerk negotiated a 7.5% reduction in price with the preferred builder without compromising the materials to be used or the schedule of work

 

6.      Finance

           a)  Summary of accounts. The summary of the accounts to the 31^st February were received.

 

           b)   Approval of Payments

There being no further business the meeting was declared closed at 8.15.pm

 

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