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OUTSIDE SERVICES COMMITTEE 5th February 2008 at 7.30.pm
1. Apologies were received from Cllr Thomas and Cllr Long . Present: [in the Chair], Cllr Mrs D Winfindale [Mayor and Portreeve], Cllr Mrs M Coakley, Cllr Mrs K Gold, Cllr J Gist, Cllr Mrs Jones, Cllr Mrs Nettle, Cllr Long, Cllr Lumley In Attendance: Cllr A Coakley Officer: Lynda Small, CEO Members of the Public None
2. Minutes The minutes of the meeting of 8th January 2008 were approved as a correct record of proceedings and duly signed.
3. Clerk’s Update a) Cemetery Chapel, Heritage Side. This had been valued by the Rates Valuation Officer at a rateable value of £769. However Caradon had said that the relief entitlement would be transferred to the new assessment when it was brought into the list. The alarm system still had not been corrected so the building had not been signed off. The Clerk had met the Project Manager and the builder on site to cover all the minor issues, this included the damp. The Project Manager would be writing a report to the insurers about the defects that needed correcting. b) Cemetery hedges. The Clerk mentioned these were being done at present. The conifer between the cremation area and the rest of the cemetery had been severely cut and visitors could now enjoy the view. The conifer may not recover and it was decided to assess this in the summer. The laurel hedge was also being cut hard back. There was the possibility that there may be an exhumation in the ashes section as the bereaved relative was not happy with the location of the grave. Resolved. The Council agreed to an exhumation to move ashes from the new Garden of Remembrance to the Old Garden subject to the funeral director obtaining the correct licences and an additional reservation fee being paid. c) Bowling Green development. The Clerk had met Mr Page and Mr Williams at Launceston Road field to discuss their contribution to the play area. The developer being local stated he much preferred to contribute to a facility for the use of all the community. It was agreed the Clerk would forward an updated quotation for the hard ball area. Levelling and reinstating of the site was also discussed. Once the developer had received the information he was asked to provide a writen offer to the Councl. d) Westmoor Homes, legal agreement for the recreation area. This document had arrived and required signing. A tree survey had been received and the Clerk and Chair of Committee would inspect to see if the requested works had been completed. If all was satisfactory the contract would be signed and handover of keys would be arranged. e) Drinking Fountain. Resolved. It was agreed to purchase model 3060 at £985 plus VAT and delivery. It was also suggested that subject to Mrs Furse's agreement a plaque commemorating her sister be commissioned and a press photo/release arranged. 4. Matters for Decision a) Christmas Lights, secure fixing, testing and checking. The Portreeve and the Clerk had met Jeremy White of SEC who had given some useful advice. He suggested that the wires should be replaced with 4mm stainless steel and also recommended that we contact County. The Clerk had spoken to James Lantesbury at County who had suggested a 3 yearly cycle of testing for fixings. He said that the tester should provide a copy of the structural integrity calculation and confirm that these were appropriate for the span and the weight of the hangings. Jeremey White had recommended a company in Plymouth for testing the fixings and the Clerk had met a representative today who would be providing a quotation. Saltash have strings of lights permanently across the carriageway and this was done in conjunction with SEC and CCC a few years ago, but their lights are attached to posts. This does suggest that as long as we fulfill all other requirements compliant with our duty of care to the public, the licence that was given over twelve years ago to erect the lights permanently is still viable. A decision to be made when the report/quotation was received. b) Van hazard signs. An adhesive sign was preferred c) Public Right of Way – Pengelly/Snells Lane, there had been public complaints about the state of this byway. There were problems with a resident putting a gate across this and fly-tipping was a continual problem. It was suggested that the Young Farmers might be able to use a flail and Cllr Winfindale would liaise with them. d) Diminuation of services due to reduced grant from Caradon it was resolved that:- The frequency of grass cutting would be reduced The flower beds could not be maintained this year and baskets and troughs would not be planted. Toilets would be cleaned just once a day. The Clerk would write to all flower sponsors suggesting that a more permanent planting can be considered for the flower beds and that consultation with the new unitary authority would hopefully result in a repayment of our costs. An article would also go in the Callington News.
5. Finance a) Summary of accounts. The summary of accounts forward was received. b) Payments. It was resolved to make the following payments.
There being no further business the meeting was declared closed at 8.30.pm |
