OUTSIDE SERVICES COMMITTEE

4^th March  2008   7.00.pm

1.          Apologies None

               Present: [in the Chair], Cllr Mrs D Winfindale  [Mayor and Portreeve], Cllr Mrs M Coakley, Cllr Mrs K Gold, Cllr Mrs Nettle, Cllr J Gist, Cllr Long, Cllr  A Coakley, Cllr Long, Cllr Lumley, Cllr Thomas.

               In Attendance:  Cllr Ellard.

               Officer: Lynda Small, CEO.

             Members of the Public  None.

2.          Minutes

               The minutes of the meeting of 5^th February 2008 were approved as a correct record of proceedings and duly signed.

3.         Clerk’s Update

            a) Allotment Trophies. The Clerk reported that these were not sorted yet but asked when and where they would be presented this. It was suggested that we ask the Lions if we could present the trophies at Honey Fair.

              b) Cemetery hedges. As previously mentioned the laurel hedges had been cut back severely. Five cherry trees had been offered to replace some of these and the potted trees had arrived. Mr Denley had indicated that hire of a digger for a day to remove some of the old laurels to make room for cherry trees would cost £250 for a day.

              It was agreed that the cherry trees should be planted by the hedge between the  lane entrance and the workshop.

              c) Replacement machinery. A new Kubuto and two new mowers had been budgeted for the next financial year. It was agreed that the Clerk would bring prices to the next meeting.

              d) St Mary’s Close and flower beds. The Clerk inquired whether we were handing back the care of the flower beds to Caradon DC. It was decided to leave this until April.

              Jane Black and Joy Lawrence had offered to care for some flowers and a decision was needed on which beds could be maintained by volunteers. It was decided that the Clerk would contact other councils and CALC to find out how volunteers are insured in other towns.

              e) Chapel. The Clerk indicated that today was one year from the fire. The final cheque had been received from Zurich which included payment for final invoices after the defect period. The alarm contractor was coming out in the next week.

              f) Ladders. The Town Hall and Outside Services ladders have now had their annual test.

4.         Matters for Decision

              a) Christmas Lights, secure fixing, testing and checking. A quotation had been received from Cosalt Marlift for the testing of all our wire fixings and the replacement of wires with 4mm stainless steel, work to be done on a Sunday.

              Resolved. That we write to all the owners of properties to ask for permissions for the testing.

              b) Request to use Saltash Recreation Field for coach parking. The Old Cornwall Society had made a verbal request to park two to three coaches in the Recreation Ground in early May. It was suggested that they write to the Community College.

              c) Haye Road allotments, vandalism issues. A meeting had been arranged with the allotment holders on 19^th March at the Town Hall.

              d) Play equipment for the elderly. It was agreed that the Clerk should apply for grants for equipment.

5.         Finance

              a) Summary of accounts. The summary of accounts was received.

              b) Payments. It was resolved to make the following payments.

There being no further business the meeting was declared closed at 7.50.pm.

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