OUTSIDE SERVICES COMMITTEE

1^st April 2008 at 19.30hrs

1.       Apologies. Cllr R Lumley, Cllr Nettle

            Present. Cllr Winfindale [Portreeve & Mayor], Cllr Mrs M Coakley, Cllr Mrs Gold, Cllr Mrs Jones,  Cllr Gist, Cllr Long to item 4a, Cllr Thomas.

            In attendance. Cllr A Coakley

            Officer: Lynda Small CEO

            Members of the Public. None

2.       Minutes

            The minutes of the meeting of the 18^th March were approved and duly signed as a correct record of proceedings.

3.       Matters for Decision

            a) Ride-on and pedestrian mowers.

            Resolved. It was proposed by Cllr Gist, seconded by Cllr Thomas that we purchase two John Deere JS63VC pedestrian Lawnmowers at £886.80 subject to  obtaining additional quotations if possible. Clerk to act under delegated authority in consultation with Chair.

            b) Allotments, tenants meeting. The meeting had been very well attended. There appeared to be no consensus regarding the solutions to the vandalism and security of site. Suggested items were, improved lower gate, removal of the seat on footpath one, formation of a tenants association; request for a mirror by entrance.

          Resolved.

            Gate.  It was agreed to a new gate being made subject to the Clerk & Chairman being satisfied that design was adequate.

            Seat – It was felt that this could not be removed as there was no alternative location on the path.

            Tenants association – This would be supported and another meeting would be arranged for June.

            Mirror – County Council would not approve the erection of mirrors on the highway.

            It was also agreed that the Clerk write to the Police to ask them patrol the area more often.

            Allotment competition. The Lions had kindly agreed that the allotment trophies could be presented at the Honey Fair at 16.00hrs

            c) Update on Oakmoor play area. A meeting had been arranged for the next week to check on the

            d) Groundsmen Health & Safety issues. It was appreciated that some jobs can only be done when two workmen were present and these should be scheduled for when both members of staff were present. When staff were on leave jobs should be scheduled that only one person could do.

4.       Items for information

a) St Mary’s Close. It had now been agreed with Caradon that a volunteer could care maintain the planting and the Clerk was requested to write to the gentleman who had made the offer and ask for design and costs.

b) Saltash Road. Rising Sun had volunteered to plant and maintain the three beds by Saltash Road roundabout as they had the required street works licence. Roger had offered to water these in his spare time using Council equipment. Clerk given power to act under delegated authority.

c) Other applications. It was decided that the Clerk and Chair would have power to act on offers made.

d) Footpaths. Cllr Winfindale had mentioned that the Young Farmers were willing to do work on the  footpaths. It was suggested that discussions take place to see if they would like to take over all or part of the footpaths contract with fees going to their funds. Clerk and Chair to liaise and Clerk given power to act under delegated authority.

e) Footpath 1. Cllr Gist requested that the Clerk make enquiries about getting drainage work done on the above.

5.       Finance

            Items for payment. It was resolved to make the payments forward

There being no further business the meeting was declared closed at 9.06pm

There being no further business the meeting was declared closed at 9.06pm