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OUTSIDE SERVICES COMMITTEE 8th January 2008 at 7.00.pm
1. Apologies were received from Cllr Mrs M Coakley Present: [in the Chair], Cllr Mrs D Winfindale [Mayor and Portreeve], Cllr Mrs K Gold, Cllr J Gist, Cllr Mrs Jones, Cllr Mrs Nettle, Cllr Long, Cllr Lumley, Cllr Thomas. In Attendance: Cllr M Green Officer: Lynda Small, CEO Members of the Public None 2. Minutes The minutes of the meeting of 4th December were approved as a correct record of proceedings and duly signed. 3. Clerk’s Update a) Any information on play area adoptions and signing off of chapel. Oakmoor. The Clerk reported that this was in the hands of the legal department at Caradon. Churchill Properties and Barrett Homes. An e-mail had been received from Peter Whitehead indicating that Churchill Properties would increase their outlay on the play equipment by £5000 but no direct contact had been made by them on this or any of the other related matters. The same applied to Barrett Homes. Chapel. This had not been signed off as, when instruction was given on the alarm system it became apparent that it did not comply with specifications. The Clerk had met a rates valuation officer at the chapel this afternoon and she felt that there would be exemptions for both sides of the building, but this would be confirmed in writing. Cemetery. A letter had been received objecting to the placing of memorials on the older section of the cemetery. The Clerk was instructed to reply to this. 4. Matters for Decision a) Trelawney-Guipavas – Pathways and landscaped areas The Clerk was requested to write to Highways about the maintenance of shrubs and the stone wall at the Trelanwy/A388 junction and shrubs just south of the Coronation Road/A388 junction. The shrubbery to the north of the Saltash Road entrance to the park to be added to the worklist. b) Christmas Lights, secure fixing, testing and checking. The Clerk had met with a representative from City Illuminations. The fixings needed to be tested but a strain weight had to be decided, for strings of lights this was considerably less than for displays and it may be necessary to get these figures from County. A quotation had been received for testing our fixings and could amount to £2000. The Clerk briefly outlined the cost of hiring lights as opposed to buying them. Resolved. That there be a meeting Cllr Winfindale, the Clerk and Jeremy from SEC to advise on the current situation and safety requirements. Cllr Long agreed that we need to assess the current situation by meeting SEC, We need to review now what can be done for next Christmas and how it is funded. He felt this should be done by a working group who report back to the committee. Cllr Gist thought a meeting was necessary first. c) Drinking fountain for Saltash Road, selection. Next agenda. d) Trophies for allotments. A reconsideration of trophies was under discussion as we now had over 50 allotments competing for four trophies and hardly any entrants in the medium and large sections. It was recommended that the awarding of prizes by allotment sizes be discarded and that trophies be reallocated to give about six overall winners. Clerk to rearrange and bring suggestions to the March meeting. 6. Finance a) Payments. It was resolved to make the following payments:-
7. Closed Session a) Staff issues Resolution for the exclusion of the Public according to statute (Local Government Act 1972 Section 100 (3)A as amended 1985) on the grounds that discussions involve the disclosure of exempt information as defined in Schedule 12A of the Act indicated. Proposed by Cllr Winfindale seconded by Cllr Gist and unanimously agreed. a) Attendance at the funeral of the parent of a member of staff. It was agreed who should attend. A one-off discretionary agreement was also reached on leave and compassionate leave. b) The staffing position was discussed in relation to the reduced funding from Caradon and the reduction in services that the Council would have to offer. There being no further business the meeting was declared closed at 8.55.pm
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