FINANCE & GENERAL PURPOSES COMMITTEE

21^st APRIL 2009 at 6.45 p.m.

1.           Apologies None

Present: Cllr R Lumley [Portreeve & Mayor], Cllr Mrs K Gold [Deputy Mayor & Portreeve], Cllr Long, Cllr Mrs Coakley, Cllr H Jones, Cllr Mrs Winfindale, Cllr J Gist [Chair], Cllr Thomas, Cllr Ellard, Cllr Green

Officer: Vernon Anderson – Town Clerk

Members of the Public: one

2.           Minutes

              The minutes of the meeting of 17^th March 2009 were approved as a correct record of proceedings and duly signed.

3.           Policing Issues

              It was noted that night activity had increased at Trelawney Heights and that this the matter should be brought to the police’s attention

4.           Finance

              a)  Summary of accounts. The summary of the accounts to the 31^st March were received.

              b)  Approval of Payments

5.           For Information – SLCC Conference

              The Town Clerk will be attending the Society of Local Councils Clerks regional conference at Plymouth on 13^th May.

              Report received and noted.

6.           For Information – Boundary Commission Electoral Review

              Communication has been received from The Boundary Commission advising that the final recommendations for Cornwall will not be published until the end of September 2009. It was note that this matter will need to be brought before the council prior to the publication of the financial recommnedations

              Report received and noted.

7.           For Decision – Lions Club Grant funding

              The Lions Club have written to the Council asking for continued financial support for the new financial year (2009/2010) and have asked for free use of the field for their Callington Family Gala Day on 11^th July 2009.

Resolved

Proposed by Cllr Green, seconded by Cllr Coakley and unanimously agreed that this committee agrees to continue funding support for the ‘Lions Club of Callington 105sw’ at the same level as the previous financial year (£250)

and

Proposed by Cllr Winfindale, seconded by Cllr Long that the permission for free use of the Saltash Road Recreation Ground be referred to the next Outside Services Committee and in the meantime the Clerk contacts the Lions Club to raise the issues of ground re-instatement and litter clearance and ask them for comment prior to the matter being reconsidered.

8.           For Decision – Software Licensing

The matter of Software Licensing was deferred from the meeting held on the 17^th March 2009 to allow the Clerk time to evaluate the free office software (Open Office). Following discussion regarding the use of current software and office hardware it was:

Resolved

Proposed by Cllr Long, seconded by Cllr Winfindale and unanimously agreed that the matter of Software Licensing be deferred again to allow the Clerk time to evaluate alternative bookings software and to price up the full cost of upgrading the office computer systems and software.

9.           For Decision – Web Site Development

The matter of Web site development was deferred from the meeting held on the 17^th March 2009 to allow the Clerk time to evaluate the free office software (Open Office).

Resolved

Proposed by Cllr Long, seconded by Winfindale and unanimously agreed that the council applies for the callington.gov.uk domain but that the matter of Software Licensing be deferred again to allow the Clerk time to price up the full cost of upgrading the office computer systems and software.

Non agenda Items recommended for discussion at next agenda

                Mural design propositions for  a section of wall in Well Street and the Prim-raf wall.

            Pedestrian access outside the Coachmaker Arms.

The meeting closed at approximately 7.20 pm

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