CALLINGTON TOWN COUNCIL

25^th August 2009 at 7.10.pm

Council Chamber

Prayers. The meeting commenced with a reading and a prayer from the Rev. Peter Sharpe.

Public Session

Mrs Jacob asked questions with regard to the levels and type of affordable  houses that have been approved by Planning Authority for the South Hill site. Cllr Long responded by explaining about the mix.

Mrs Jacobs then asked if Cllr Long knew what the 10 conditions imposed where?

Cllr Long stated that  he would find out and get back to Mrs Jacobs at a later date.

Rev Sharpe asked if anyone knew why the Pannier Market gates had been shut one Sunday a few months ago? No-one was able to respond as no-one was aware that they had been closed other than for wasp control that occurred very recently.

The Council meeting opened at 7.10

1.             Apologies:  Cllr A Coakley, Cllr Mrs Coakley, Cllr Mrs D Winfindale, Cllr Mrs H Jones,

                Present:  Cllr R Lumley [Portreeve & Mayor], Cllr Mrs K Gold [Deputy Portreeve and Deputy Mayor], Cllr C Thomas, Cllr A Long, Cllr M. Green, Cllr R. Ellard, Cllr Gist.

               Officer: Vernon Anderson - Town Clerk

               Members of the Public:   4 parishioners, Rev. Sharpe, and 2 members of the press.

2.            Minutes

               The Minutes of the meeting of 28^th July 2009 were agreed as a correct record of proceedings and duly signed.

3.            Police Matters

               Cllr Gist mentioned that Police Volunteer Programme had been discussed by the Finance & General Purposes Committee (refer to FGP minutes) and that three police officers attended that meeting.

4.            Reports

a) Planning Committee. It was proposed by Cllr Long, seconded by Cllr Gist and unanimously agreed that the minutes of the Planning Committee of 4^th and 21^st August be received.

b) Outside Services. It was proposed by Cllr Mrs Gold, seconded by Cllr Gist and unanimously agreed that the minutes of the Outside Services Committee of 4^th August be received and that a letter of thanks be formally sent to Ms Hannah Pound with regard to her temporary employment.

c) Town Hall & Premises Committee. Following correction to the report title for item 4 (page 121) it was proposed by Cllr Lumley seconded by Cllr Mrs Thomas and unanimously agreed that the minutes of the Town Hall & Premises Committee of 11^th August be received.

d) Finance & General Purposes. It was proposed by Cllr Green, seconded by Cllr Gist and unanimously agreed that the minutes of the Finance & General Purposes Committee of 18^th August be received.

e) Any other reports [not for decision]. The Chair announced that the date for the next Full Council had been changed to facilitate a Carn to Cove event (meeting rescheduled for the 29^th September). The Chair also announced that there will be an informal Forward Planning meeting on the second Tuesday (8^th September) starting at 7pm.

g) Reports from Cornwall Councillors. Cllr Long gave a verbal update regarding Cornwall Council matters relating specifically to Callington and Kelly Bray. These matters included Community Networks Area, Highways issues, Planning procedures, Education, ‘Cornish Diet’ proposals and General Cornwall Council work. He then handed out a written report to support his verbal report.

Cllr Jim Flashman then gave an overview of the expanse of his ‘Kelly Bray’ parish which reached far and wide.

               a) Summary of accounts to date.  It was resolved to accept the summary of the accounts to 31^st July 2009.

               b) Approval for expenditure as listed.  It was proposed by Cllr Gist, seconded by Cllr Long and unanimously agreed to make the following payments.

6.         For Decision – Community Networks South east Cornwall

Pillaton Parish Council  wrote to the Town Council asking for support to be affiliated with the Community Network Area for Callington and district. The reason Pillaton have asked for this is because they believe that being a rural community 3 miles from Callington it shares the same interests.

Prior to considering the matter the Chair invited Mr Mark O’Brien, Community Network Manager to give an overview of the current situation with regard to the Callington Community Network.

Mr O’Brien explained that Cornwall Council were now in the process of reviewing the networks throughout Cornwall but in the meantime he was keen to see informal meetings take place with Cornwall Councillors and Parish Councillors (their appointed representative) so that they can be proactively involved in the review process. Mr O’Brien also mentioned that the ‘Callington Community Network’ may be changed to reflect the wider area of membership. Council members seemed to be supportive of this and suggested that the name ‘Kit Hill Community Network’ might be more apt.

Following Mr O’Brien’s presentation the Chair asked members to consider Pillaton Parish Councils proposal.

Resolved.

Proposed by Cllr Long, seconded by Cllr Mrs Gold and unanimously agreed that Callington Town Council supports Pillaton Parish Council’s proposal to become affiliated with the ‘Callington Community Network’.

7.         For Decision – Community Enforcement;  Looe Town Council Petition

Looe Town Council (and on behalf of Fowey Town Council) have written to the Town Council asking for support to put pressure on Cornwall Council to provide a better level of service with regard to parking enforcement.

Resolved.

Proposed by Cllr Long, seconded by Cllr Thomas and unanimously agreed that Callington Town Council supports Looe Town Council’s proposal to petition Cornwall Council to improve the level of service with regard to community enforcement, in particular parking control.

8.         For Decision – Employee Appraisal System

The Council considered introducing a Staff Appraisal System. These are annual meetings held between staff and managers to formally assess and record the performance, potential and development needs of staff.  They facilitate a review of work content, loads and volume, the achievements of the past business year, and the joint agreement of objectives for the future year.

Resolved.

Proposed by Cllr Gist, seconded by Cllr Mrs Gold and unanimously agreed to formally adopt the appraisal system as detailed in the report.

Proposed by Cllr Long, seconded by Cllr Gist and unanimously agreed that under the Public Bodies (Admission to Meetings) Act 1960 (as extended by s.100 of the Local Government Act 1972), the public and accredited representatives of newspapers be excluded from the meeting for the following items of business (6, 7 & 8) on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A of the Local Government Act 1972 by virtue of the paragraph specified against the item.

 9.        Reports For Information – Exempt Report; Review of Employment, Pay & Conditions For Manual Workers (Direct Services Staff) 

10.       Reports For Decision – Exempt Report; Parity of Pay and Working Hours for Assistant Town Clerk

There being no further business the meeting was declared closed at 9:10.pm

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