OUTSIDE SERVICES AND TOWN HALL & PREMISES

JOINT COMMITTEE

Minutes

 1^ST SEPTEMBER 2009 6.52pm

Present: Cllr Lumley [Mayor & Portreeve], Cllr Mrs Winfindale, Cllr Mrs Gold [Deputy Mayor & Portreeve], Cllr Mrs Jones, Cllr Ellard [from item 4], Cllr Thomas,

              In Attendance: Nil

              Officers: Vernon Anderson, Town Clerk

              Members of the Public: Nil

1.           Election of Chairman

              To elect a Chairman of the Joint Committee for the municipal year

2009/2010.

Resolved.

Proposed by Cllr Mrs Gold, seconded by Cllr Mrs Winfindale and unanimously agreed that Cllr Lumley be the Chairman of the new joint committee with special responsibilities for overseeing Town Hall and Premises matters.

2.           Election of Vice Chairman

To elect a Vice Chairman of the Joint Committee for the municipal year

2009/2010

Resolved.

Proposed by Cllr Mrs Winfindale, seconded by Cllr Harriman and unanimously agreed that Cllr Mrs Gold be the Vice Chair of the new joint committee with special responsibilities for overseeing Outside Services matters.

3.           Apologies; Cllr Long, Cllr Mrs Coakley, Cllr A Coakley

4.           Minutes 

              The minutes of the Outside Service Committee meeting of the 4^th August and the Town Hall & Premises Committee meeting of 11^th August 2009 were approved as a correct record of proceedings and duly signed.

5.           Finance

              a)  Summary of accounts. Not presented

              b)  Approval of Payments

6.         For Information – Film Show Schedule

Cllr Winfindale canvassed support to help with running forthcoming film show events. Members present gave Mrs Winfindale sufficient support for manning all the future events that have been scheduled.

Report Received and noted

7.         For Information – Dog Control

The Clerk and Cllr Gist recently met with Mr Paul Williams from Cornwall Council to discuss improving services for dog control within Callington and Kelly Bray. Although Mr Williams has no responsibility for the provision of dog waste bins he will pass on our concerns to the relevant person at Cornwall Council. In the meantime Mr Williams will increase the frequency of dog warden patrols in the Callington and Kelly Bray areas to make them more visible. The Clerk will run a short article in the October Callington News to highlight the issues and warn offenders that they can be fined or prosecuted based on evidence given by public spirited observers.

Report Received and noted

8.         For Decision – Pannier Market Signage

       With the removal of overgrown plants at the entrance of the Pannier Market the original business location map was uncovered to reveal that it is in need of replacement and/or updating. Most of the business identified on this board has since moved on therefore the map no longer reflects the type of business activities that were present many years ago.

       Resolved:
Proposed by Cllr Mrs Winfindale, seconded by Cllr Mrs Gold and unanimously agreed that the Clerk investigates the cost of a new sign board that facilitates the slotting in of business name plates,

and that the Clerk investigates the legality of the existing business signage that adorns the front entrance to the Pannier Market.

9.         For Decision – Bus Shelters

Cllr Ellard has asked for this matter to be debated at this meeting.

The current shelter was paid for by the Kelly Bray WI and it is understood that they had hoped that the shelter would be adopted by the Town Council although there appears to be no formal records of this fact. The shelter was refurbished in approximately 2003 by the developer when they built the flats directly behind it.

The Clerk stated he had spoken with the Kelly Bray WI representative to gauge their feeling about the shelter being removed or being replaced with something else.

Members recognised that there might be an issue with Cornwall Highways as they might not have been consulted when the shelter was first built.

Resolved:

Proposed by Cllr Mrs Winfindale, seconded by Cllr Thomas and unanimously agreed that the item be deferred until the Kelly Bray WI makes a formal decision about the future of the shelter.

10.       For Decision – Cemetery Toilets

The matter of cemetery toilet vandalism was considered at the Outside Services Committee held on the 7^thJuly. It was resolved that the Clerk investigate the matter further with a view to providing a suitable locking system, possibly using Radar locks, providing security lighting on the toilet block and to the rear of the chapel [in consultation with neighbouring properties] and the fitment of stainless ablutions, all of which should be brought back to this committee.

Although the Clerk is still waiting for the cost of fitting a radar lock on the toilet door the cost of stainless ablutions has been researched.  The cost of a new security basin is in the region of £330 and a replacement toilet (disabled use) is £680. This excludes the cost of taps, delivery and installation.

Resolved:

Proposed by Cllr Mrs Gold, seconded by Cllr Harriman and unanimously agreed not to go with fitting stainless steel ablutions even when the existing china fittings are damaged beyond repair;

and that the Radar lock should be fitted as soon as possible to the main door.

Non Agenda Item: Joint Committee Name

Resolved:

Proposed by Cllr Mrs Gold, seconded by Cllr Thomas and unanimously agreed that this joint committee be named the ‘Direct Services Committee’.

There being no further business the meeting was declared closed at 7:45pm

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